10 Minutes to Inbox Zero
Life Tools

10 Minutes to Inbox Zero

Let’s clear out your digital mail box!

If you can relate to having thousands of emails in your inbox, we may just have to do a clean break using the 10 Minutes to Inbox Zero rule, it goes as follows:

  1. deal with all email that arrived within the last 48 hours
  2. create a folder called Old Emails
  3. move ALL of the emails sitting in your inbox into the Old Emails folder
  4. YAY, now you’re starting fresh at Inbox Zero

I love this system because it’s quick, I can keep my old emails in case I need to go back to them, all while getting a fresh start with an empty inbox.

And now that we have that fresh start, we just gotta keep up with it.

STAR, FILE, FORWARD, DELETE is a system you can use to manage all future emails.

STAR: in Gmail, you can star an email – I use this feature when an email requires me to take action. If the to-do takes 5 minutes or less I try to get it done during email time. If the to-do takes more than 5 minutes, I schedule it in my calendar to get done at a later date & time.

FILE: creating folders can be super helpful to organize emails you wish to keep. Projects, properties, clients, (insert any topic here).

FORWARD: think twice before forwarding an email.

DELETE: goodbye spam, junk, and all the like (unsubscribe from subscriptions as you go).

Other fun email management tips to help you be a more productive and happy individual:

Unsubscribe to newsletters that don’t bring you joy or flood your inbox (multiple emails a day/week). Narrow your list down to your top 3 newsletters who provide value in a short email once a week / month.

Turn off all email notifications (remember: email isn’t a form of urgent communication).

Limit how many times you check your email per day (try 3: morning, noon, and night).

source: 15 Secrets Successful People Know About Time Management by Kevin Kruse

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